How to unlock additional hours of your week (part 1)
Just spend 30 minutes on this accounting automation project
Hey Prompter Community,
I’m thrilled to bring you the first part of a three-part series on financial automation for small business owners. We will examine a few labor-intensive tasks that will provide an immediate ROI on your time and allow you to get back to growing your business.
The first flow we will examine is Spend & Budget Management. This tedious and manual category has spawned some huge companies, including Expensify (peak $4B val), Concur (acq, $8.3B), and Rydoo ($30m ARR).
Chances are, you’re either holding out before you need to buy expense management software, or you have, and you’re just about to realize you spent too much on it ;).
Managing your expenses can be difficult, especially when you’ve just set up shop or recently hired a few employees and need to track reimbursements. Manual receipt reconciliation or invoice spend data entry is tedious work, yet millions still do it! Let’s change that with this project.
Let’s look at the manual flow
Gather invoices, statements, and bills
Open each PDF
Insert Vendor, Amount, Date, and Source into an expense tracker
Move the recorded file into a new folder to mark as complete
Repeat 2-5 until completed
Remember, Prompter caters to any business owner; you DON'T need to be technical to build this project; just take it slow and step by step, but pull the trigger and take a shot! Here’s what the program will do:
Now, let automate it
We will be automating more than 70% of the process, just leaving you to gather the invoices into one accessible area!
The tech stack we are using today is as follows:
OpenAI’s GPT-4o
Google Sheets API
Google Drive API
Google Cloud API
Streamlit (optional)
What does it look like?
And here’s a quick video of the automation in action:
Pretty cool, huh? I’ve adopted this into my weekly workflow and easily have saved hours!
If you’re ready to build this, hit the button below, and PrompterGPT will walk you through it at your pace, your skill level, and your own time. Just ask PrompterGPT to customize or troubleshoot whenever you need!
Happy building, and see you next time for part 2!
— Nishad from Prompter
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